Tackle Post-Death Paperwork With These Six Strategies

December 2, 2025

The paperwork required in settling a loved one’s estate can be overwhelming. Thankfully, the science of procrastination and goal-setting gives us evidence-based strategies that can help. Here are six strategies for tackling post-death paperwork without getting overwhelmed.

1. Just start.

Much of the stress of bureaucracy comes from anticipating how bad it will be. If you can, identify one concrete task and start on it right away; whether it’s locating one password or reviewing submission instructions for one form, just start. Once you’re taking action you’ll start to feel more in control of the situation and less anxious about what might happen.

2. Check in with yourself.

Settling a loved one's affairs can bring up a lot of feelings. It can help to acknowledge these feelings and practice self-compassion. By taking accountability for your feelings, you can manage them more effectively.

3. Anticipate setbacks.

It can be motivating to imagine a future where you’ve completed what you’ve set out to do. The problem is when this ideal future neglects realistic hurdles you may encounter. Rather than only imagining the endpoint, it’s better to set goals, anticipate obstacles, and make a plan for how you’ll confront those obstacles. So, by all means, imagine the relief you’ll experience after completing the estate settlement process, but anticipate the challenges too, especially things like being on hold, getting contradictory information, or feeling puzzled by instructions the first time you read through them. If you anticipate and plan for setbacks, you’ll be less likely to get frustrated when they come up.

4. Break it up.

Work that lacks structure tends to be overwhelming. In fact, research shows that the more abstractly we’ve defined our goals, the less likely we are to work on them. With this in mind, it’s best if you work by choosing one step of the administrative process and breaking it down into littler steps. If this is still too abstract, then subdivide those steps until you can see how to carry one of them out. By splitting the work into manageable chunks, you’ll spare yourself from the anxiety of ambiguity.

5. Schedule it.

Often, people expect to spontaneously “find the time” to get paperwork done. In some cases, this might actually work, but frequently, that time seems to dissolve into thin air. Instead of leaving it to chance, experts recommend scheduling time for focused work. Take a look at your upcoming week and consider what all will be happening. Once you have an idea of that, block off dedicated time for estate administration. Not only will you be able to focus uninterrupted for those periods, the rest of your days will be more peaceful knowing you’ve already set aside time for these duties.

6. Stop before you get frustrated.

When possible, leave sessions of estate administration work before you get frustrated. Set aside a specific, reasonable amount of time to work and do not exceed it. Start with a session length you know you can get through, even if it’s only 20 minutes. When that time is through, shut things down - no matter how motivated you’re feeling. This way, you’ll leave the work with a sense of momentum and accomplishment, making it more appealing to return to that task the next time.

We’ve framed these strategies with executors in mind, but Cadence’s software and services are also aligned with these evidence-based strategies. By providing a clear starting point, giving step-by-step instructions, and doing some of the legwork for you, Cadence can help you avoid - or at least minimize - feelings of being overwhelmed with post-death paperwork. Send us a message to get started today.

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When my mom died, I left the funeral home with a checklist. It didn’t feel helpful. It felt crushing. I remember sitting at my kitchen table afterward, crying, staring at a list of things I was suddenly responsible for—forms to fill out, accounts to close, tasks to complete. I searched online for guidance, typed my mom’s date of death into one form after another, and felt the weight of it all pressing down at a moment when I was least able to cope. What struck me most wasn’t just the grief. It was the absence of a clear path forward. Instead of structure or support, I found broken, fragmented systems—and an overwhelming amount of responsibility placed on people in the rawest moments of their lives At the time, I assumed this was just my experience. Discovering a Shared Reality Over the years, that assumption proved wrong. Through volunteering in hospice, talking with families, and working alongside care providers, I began to hear the same story again and again. The confusion. The overwhelm. The feeling of being left alone to navigate a complicated web of tasks after loss. What I experienced wasn’t the exception. It was the norm And that realization stayed with me. A Better Way After Loss The period after a death is one of the most vulnerable times in a person’s life. Yet it’s also when we ask families to become administrators, coordinators, and decision-makers—often without guidance, clarity, or continuity of care. That didn’t feel right. Cadence exists because that time after loss deserves more structure, more clarity, and more care than it’s been given That belief is the foundation of everything we do. Built for Families, With Funeral Homes We built Cadence for families—but we work hand in hand with funeral homes. Why? Because funeral homes are often the last place families feel truly supported , and at the same time, the first place where responsibility begins Funeral professionals show up for families at an incredibly meaningful moment. Cadence is designed to extend that care beyond the service itself—helping families navigate what comes next with confidence instead of confusion. Doing This Together Cadence is not about replacing human connection. It’s about strengthening it. We’re here to do this work together—with funeral homes, care providers, and families—so no one feels abandoned once the ceremony ends. Supporting families long after the service isn’t an extra. It’s the work. And that’s why I built Cadence. About Rachel Drew, CEO & Founder of Cadence Rachel Drew is the Founder and CEO of Cadence. She founded the company after recognizing a critical gap in support for families following a death. With experience working alongside hospice providers, care teams, and funeral professionals, Rachel leads Cadence with a focus on extending care beyond the service and strengthening the role funeral homes play in supporting families long-term.
By Cydney Schwartz January 27, 2026
When someone dies, their identity doesn’t automatically disappear. And for families, that reality can create risks they never expected to manage. In the weeks and months that follow a death, families are juggling grief, paperwork, and a long list of unfamiliar responsibilities. During this time, a person’s identity is often still active across financial institutions, government agencies, and digital platforms, quietly creating an overlooked window of vulnerability. This risk is commonly referred to as deceased identity theft or “ghosting.” While it’s rarely talked about, consumer protection agencies consistently warn that it’s a real and ongoing issue—one that can add unnecessary stress and financial harm to families already navigating loss. This Identity Theft Awareness Week we’re helping families understand the risks after a loss, and how to limit them.
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